Employee Handbook Software

Partners in culture. Partners in compliance.

Build culture-driven employee handbooks with our handbook builder, streamline employment law compliance, and bring HR documents to life. All attorney-reviewed and HR-approved.

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Trusted by HR teams and business leaders from exciting startups to global brand names
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Culture begins
with clarity

Your employee handbook is more than a compliance requirement: it's the foundation of your culture, and sets expectations from day one. 

Build yours using our template-driven handbook builder, or hand over to our Creative Services team to manage; either way, AirMason makes it effortless to create digital policies and handbooks which inform and inspire.

And compliance? Leveraging AI-powered workflows, you receive legally accurate policy updates which are fully compliant with the employment laws that matter to you, curated by AirMason’s in-house HR Legal team and employment attorneys – so you can focus on strategy, not statutes.

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Why HR teams choose AirMason
over every other handbook builder

We've spent years dissecting how companies build, maintain, and distribute employee handbooks. That's why HR leaders stay with us year after year.

Now you have access to our proven templates, world-class support, and extensive document library, all easy to edit in seconds.

Or, lean on our team of in-house copywriters, designers, certified HR professionals, and employment law attorneys; after all, our job is to simplify yours.

How AirMason helped to create MT&Co's HR Ecosystem

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The Jackson Labs explain why they chose AirMason

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Automated HR compliance, tailored to you

Employment laws change constantly – and they rarely come with a clear guide on if or how they apply to your business. That’s where AirMason comes in.

Our AI-powered compliance engine works alongside our in-house HR Legal team to take the guesswork (and manual work) out of staying compliant.

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Here's how it works

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Employment Law Monitoring

We scan numerous renowned sources for changes across all 50 states, plus federal updates.

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Relevance Filtering

We match upcoming policy changes to your company's compliance and operations.

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Attorney Review

Every update is reviewed by our SHRM-certified HR professionals and employment attorneys before it reaches your dashboard.

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The results?

You stay compliant without spending hours on research, sorting through irrelevant updates, or reformatting policies. Your handbooks are always current, always accurate, and always ready to share.

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Trusted by HR teams across the industry

From fast-growing startups to global enterprises, HR teams around the world rely on AirMason to create and host employee handbooks and HR documents that protect their business, inspire their people, and keep them compliant with everchanging employment laws.

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Thousands of employee handbook projects completed by our team since 2017

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98% client retention: Human-first support and expert guidance keeps HR teams coming back

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Every industry covered: From hospitality and healthcare to tech, retail, finance, and more

“AirMason’s intuitive digital platform was exactly the upgrade MT+Co. needed to simplify the way we create, manage, and share our HR documents.”

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HR Team, MT+Co.

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AirAssist:
Answers you can
trust, anytime

AirAssist puts HR and compliance information in the hands of your employees, right when they need it. Instead of digging through outdated PDFs or waiting on email replies, your team can ask questions in plain language and get clear, accurate answers, instantly.

Powered by AI, trained on your company’s own policies, and backed by our in-house HR legal team to ensure every answer is up-to-date with relevant employment laws. And, when something needs human input, AirAssist smoothly escalates to your HR team – so no question goes unanswered.

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AirAssist for...

Employees
HR Teams
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Instant answers to policy, compliance, and other common HR questions

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Always current, accurate information based on up-to-date documents/versions

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Ask questions your way; receive answers you understand (no legalese required)

Learn more about AirAssist
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One platform for all HR Documents

Access our extensive template library of ready-to-edit HR documents and policy templates

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Create stunning digital documents that represent your brand

Turn outdated PDFs into documents which inform and inspire

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Integrate auto-permissioning for accurate, effortless distribution

Intuitive yet effective design tooling
in a platform built for HR

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FAQ

All the common questions, answered without the legalese

Starting
Effectively nothing but to sign up – however, ideally a copy of your existing employee handbook to upload into our platform. Otherwise, you can get started with one of our premade templates and begin editing right away.

You may undergo a kick off call with our Onboarding team, who will create a custom project plan and timeline for launching your initial documents. In either case, our Integrations team will work with you alongside this to ensure your account is optimized and automated as best possible, saving you manual maintenance work later down the line. If you’d prefer to get ing independently, you’re completely able – just reach out at any point if we can help.
During the onboarding process, our team will introduce you to the platform, provide training, and manage your AirMason implementation from start to finish. Alongside the Onboarding team, our dedicated Integrations team will work with you (and/or your own technical team, if needed) to ensure your HRIS, SSO, and any other relevant account customizations are made. We’re on-hand throughout to make sure your project runs smoothly, and make AirMason an effective part of your workflows as quickly as possible.
Document distribution is quick and simple on AirMason – once your document is finalized, simply select which employees you want to have access (can be all or a premade group), then publish the first version. Each document has its own individual access settings, so employees receive a personalized library of documents truly relevant to them, vs having to work out which ones apply.
You can launch documents on AirMason as quickly as you can create them – but there are definitely account customizations, integrations, and other onboarding processes we’d like to complete, to make sure you’re set up for success. Still, you can expect to be ready to start distributing documents to employees within as little as a week or two, depending on various factors.
Once you launch your employee handbook and/or other addenda and important HR documents, you can keep track of signatures, analytics, and updates from your centralized AirMason Admin dashboard. You can add new documents anytime – AirMason is built to scale as your team does – and invite other team members to collaborate, with granular permissions for editing, publishing, and access. If you’re utilizing our automated employment law updates feature, you’ll receive notifications via email and the dashboard when updates happen, keeping you compliant without the headache.
All AirMason-hosted employee handbooks and documents are mobile-optimized and compatible with/accessible from smartphones, tablets, and computers. Employees will login via one of our secure methods, such as SSO, for a seamless experience.
Your subscription gives you full access to AirMason’s purpose-built editing platform, where you can create an employee handbook from scratch using our library of page templates or upload your existing documents. All documents on AirMason are fully brandable with your company’s fonts, colors, logos, and imagery, while our platform offers the ability to embed videos, GIFs, and other engaging content.
A comprehensive employee handbook should include a company welcome and mission statement, code of conduct, anti-discrimination and harassment policies, compensation and benefits details, PTO and leave policies, workplace safety guidelines, disciplinary procedures, and an acknowledgement page. Many states also require specific policies — for example, California mandates written harassment prevention policies, and New York requires sexual harassment policies. AirMason’s attorney-reviewed templates cover all of these essentials, plus our automated compliance updates ensure your handbook stays current as laws change across all 50 states.
While employee handbooks have historically been in PDF or Word format, AirMason allows organizations to create a beautiful, engaging, and fully compliant handbook – which HR teams enjoy managing as much as employees enjoy reading. This new digital format for an employee handbook ensures updates can be made and distributed in real-time, while electronic signature collection and automatic signature minders make managing compliance near-effortless.
AirMason offers the all-in-one platform for creating your employee handbook, from stunning digital designs to make your own and an extensive library of templates to choose from. Once you’ve created your employee handbook, distribute it to the right people in just a few clicks, and with real-time editing and version control, you can ensure employees always see the latest version. Manage unlimited documents from one centralized dashboard on AirMason, including collecting signatures, downloading reports, and reviewing analytics. Each document has its own set of security permissions, so only relevant employees see it.
Compliance
Via the AirMason Admin dashboard, you can run and download reports on signatures collected and outstanding. Additionally, you can set up automatic reminders to chase down the latter.
We provide automatic employment law updates as an add-on service across the USA, federally and for all 50 states (plus the municipalities and counties within them), so your employee handbook is always current and compliant.
Yes – there are multiple ways for legal teams to review documents on AirMason, from assigning them direct editing rights to simply sending them the latest live draft. Our support team is here to help if you need support in deciding which method to use.
Electronic signatures are collected on AirMason when an employee accesses a specific digital document and e-signs by typing their name. We have an optional feature to force employees to reach the end of a document before being authorized to sign.

Our handbook authorizations should be seen as valid if they were to be introduced in litigation, as they meet the following standards: intent and consent (the signer must have intended to sign), authentication (the identification of the signer should be verified), integrity of the document (it can’t be altered after signing without a new signature required), and an audit trail (timestamps, IP address information, etc.). All of these are satisfied by AirMason’s signature system.
By centralizing, standardizing, and keeping workplace policies accessible and up to date, AirMason helps organizations reduce policy gaps, version confusion, and outdated documentation risks.
Having an employee handbook as a legal requirement varies based on your location, organization size, industry, and more. However, in any case, an employee handbook is a fantastic way to set expectations, rules, and guidelines from day one – not to mention, with AirMason, turning HR documentation into a digital, culture-forward employee experience.
Services
AirMason specializes in transforming employee handbooks and workplace policies into structured, digital, and easily accessible formats. Above and beyond our intuitive but cutting-edge design editor, we offer creative design, copywriting, and handbook/policy drafting services, along with ongoing automated employment law updates, and our custom AI HR assistant, AirAssist.
Yes – our legal team can draft a custom employee handbook from scratch, or audit and update your existing employee handbook to current legislation.
AirMason offers a suite of tools to help reduce repetitive HR enquiries and free up HR teams’ time for hands-on strategy and people work. AirMason’s AI HR assistant, AirAssist, answers employee questions in real-time, providing contextual answers based on your policies, documents, and other sources chosen by you, while our automated employment updates feature keeps your handbooks and addenda compliant by state and federally – saving countless hours of deciphering legalese, updating documents, and wrestling with old versions.
We have a talented in-house Design team who can turn your existing Word doc/PDF handbook into a stunning, interactive digital document. As well, our Copywriting team transform dry, often old-fashioned “legalese” handbooks into modern, digestible documents reflective of your brand tone and voice. These are offered as additional services to your AirMason subscription, and cost is based on the scope of the project.
Yes – AirMason’s AI-powered compliance engine provides automated employment law updates, all verified and back by our in-house HR and Legal team.
We manage employee handbook and other document translations through our trusted translation partner, project managing from start to finish including implementation and distribution via AirMason once complete.
As standard with any AirMason subscription, you can host unlimited documents in your dashboard – beyond employee handbooks, we have clients using our platform for digitizing their culture books, benefits brochures, standard operating procedures (SOPs), training, talent attraction, DEI statements, manager playbooks, and more.
All AirMason documents can be downloaded directly from your dashboard in either PDF (.pdf) or Word (.docx) format.
AirMason’s purpose-built AI HR assistant, AirAssist, helps HR teams reduce repetitive enquiries for employees while increasing policy comprehension, understanding, and adherence. AirAssist uses only the sources you’ve designated for each employee (automated via HRIS integration) to answer their questions in real-time, so you spend less time on the simple stuff and more time on strategy.
Support
Once your project begins, you’ll work closely with an Onboarding specialist to ensure your account setup is optimized and get your first documents launched on AirMason. Post-launch, our Customer Success team is on-hand to assist with any questions and ongoing support via email, virtual meetings, and live chat.
Our dedicated support team is on-hand via live chat from 9am to 5pm EST, Monday to Friday, and always contactable by email. You will always have a dedicated point of contact to arrange a call with for any more in-depth questions or support and training you need – our outstanding customer support is one of the reasons HR leaders choose us, year after year.
Absolutely. Our Onboarding team will ensure you feel confident and comfortable using AirMason through one-to-one training, webinar sessions, and chat support, until you launch; after which our dedicated Customer Success team is on-hand for any further platform training you might need. We’re always happy to hop on a call or guide you through processes with screen recordings, screenshots etc if needed.
Visit our extensive library of support articles at support.airmason.com, where you’ll find answers to many common questions clients have about using AirMason.
Yes – our automated employment law updates tool notifies you of any changes to legislation in the states you operate in, including offering updated language and wording ready to directly update, republish, and distribute the latest version to employees in just a few clicks.
While the AirMason team is unable to answer internal queries from employees on your behalf (i.e. about your policies, procedures etc), our AI HR assistant, AirAssist, was custom-built for exactly this. AirAssist answers employees’ questions in real-time to increase policy engagement, comprehension, and comfortability – while saving you from enquiries before they even hit your inbox.
Pricing
AirMason pricing depends on your organization’s headcount, complexity, and the services you need (such as policy/handbook drafting, design, copywriting, or add-on products such as AI-powered employment law updates). Our Sales team will work with you to determine the best project plan and recommended/available services additional to your subscription, if any.

Plans begin at Startup level (up to 99 employees), costing $999 USD annually.
Yes – organizations with complex compliance requirements, multiple jurisdictions, or large employee populations can request custom pricing tailored to their needs.
While we do offer monthly billing plans, if that suits your situation and budget better, the majority of our clients opt for annual billing for simpler procurement and cost-saving vs paying monthly.
Your AirMason subscription includes: personalized onboarding, implementation, and ongoing support from our expert team; full access to the AirMason Editor for creating, editing, and updating documents; all Admin features such as signature collecting, automatic reminders, version control; SSO and HRIS integrations; unlimited document creation.

We offer various additional services and features for a cost, varying depending on your organization and circumstances: creative handbook design; copywriting services; handbook drafting services; automatic employment law updates; AirAssist, the AI HR assistant;
There are no setup or implementation fees when setting up your AirMason account, including setting up integrations with your HRIS/SSO providers (if applicable). Fees are only incurred above and beyond the initial project cost for extra services added as-and-when.
The cost to create an employee handbook can vary greatly, depending on many factors about your organization and how you want it to look. For the cost of an AirMason subscription, you’re able to turn outdated PDF/Word employee handbooks into stunning digital documents with full signature tracking and viewership visibility – turning your employee handbook into something employees will actually want to read, and saving your HR team hours of manual work.
SHRM offer handbook services beginning at $420, offering the ability to generate a new handbook from scratch. However, SHRM’s tools unfortunately do not allow you to upload or import any existing materials or handbooks/policies you may have.
Integrations
AirMason integrates with most major HRIS platforms, either through direct partnership or via custom integration. Current partnerships include Workday, BambooHR, ADP, UKG, Paylocity, and Dayforce.

HRIS integrations are included in your subscription cost, and our dedicated Integrations team will work closely with you/your IT team to facilitate a smooth setup.
AirMason integrates with many major SSO providers, including OKTA, Google, Azure, onelogin, and Duo. Using SSO ensures documents are accessed safely while providing the optimum seamless login and viewing experience for employees.

SSO integrations are included in your subscription cost, and our dedicated Integrations team will work closely with you/your IT team to facilitate a smooth setup.
Employees can access your employee handbook through various secure login methods (e.g. Single Sign-on (SSO); custom username and password). This ensures documents are fully secure and accessible only to those within your organization who have been assigned access.
You can add unlimited collaborators to your AirMason account, each with granular permission/securities, down to what editing rights they receive and which documents they’re able to access.
Integrating your HRIS (Workday, ADP, BambooHR etc) with AirMason allows us to automatically sync your employee list each day, so your documents are accessible only by current employees. We will also set up automatic distribution rulings, assigning relevant documents to their relevant employees based on preset criteria such as location, department and more – so you don’t have to manually keep up with who has access to what docs.
AirMason collects a variety of employee handbook analytics, including time spent viewing and acknowledgements, while our advanced Analytics feature includes insights into search terms being used by employees and more.

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